Notice of Destruction of Special Education Records

June 24, 2026

This is to notify former students and parents/guardians of the Southwick-Tolland-Granville Regional School District’s intent to destroy the Special Education records of students who are no longer receiving Special Education services. These records will be destroyed in accordance with Massachusetts Department of Elementary and Secondary Education, 603 CMR 23.06 (3) unless the eligible adult student or parent/guardian notifies the school district otherwise.

Special Education records, which were collected by the Southwick-Tolland-Granville Regional School District (STGRSD) related to the identification, evaluation, educational placement and the provision of Special Education in the district, must be maintained under state and federal laws for   a period of up to seven (7) years after Special Education services have ended for the student. Special Education services end when the student no longer is eligible for services, graduates, moves from the district, or completes his or her educational program at age 22.

Students who received Special Education services until their graduation in June, 2019, will have their Special Education records destroyed, along with other students’ Special Education records who have reached the mandatory retention time frame.

After seven (7) years, these records are no longer useful to the district but they may be useful to the former student or parent/guardian in applying for Social Security benefits, rehabilitation services, college entrance, etc.

The eligible adult student or parent/guardian may request their Special Education records in writing or by calling the Student Services office at (413) 569-0111 between the hours of 9:00 am and 3:00 pm no later than Friday, July 24, 2026.

Once notified, the district will have contact you to set up a time to pick up the files. A state issued form of identification will be required to retrieve records. The Office of Student Services is located at Powder Mill School, 94 Powder Mill Road, Southwick.

CHILD FIND NOTICE

SPECIAL EDUCATION NEWS

Attached is a calendar of November workshops which are open to both families and educators.
Please use this link to register and to get the Zoom link for the workshop: https://fcsn.org/events/
You are welcome to register for more than one workshop; you will receive a different Zoom link for each one.

10/29/2025

________________________________________________

     Please note: This Resource Fair is taking place at the
Agawam High School Cafeteria, 11/13/2025, 4:00 - 6:00 pm


10/28/2025
The District’s Final Report for the Tiered Focused Monitoring Review conducted by the Office of Public School Monitoring in March 2023 is available on this link. 
Please click here to view the cover letter provided by the Department of Elementary and Secondary Education.


_________________________________________________
RESOURCES:

1. Parent's Notice of Procedural Safeguards - (mailed to all STGRSD parents of eligible students with disabilities each year in October)

2. A Parent's Guide to Special Education

3. Massachusetts Education Laws and Regulation- 603 CMR 2800 Special Education

4. U.S. Department of Education - IDEA Website

5. Federation for Children with Special Needs

6. MCAS Alternate Assessment (MCAS - ALT)

7. Special Education Parent Advisory Committee (SEPAC)
For more information on the STGRSD SEPAC, please contact Maureen Manfredi ([email protected]) or Brianna McSweeney ([email protected])

8. Secondary Transition

9. Assistive Technology
         STGRSD Assistive Technology  Program Summary
         STGRSD Assistive Technology Procedure
         Specialized Materials & Applications for Special Education Students